Effective date: January 1st, 2023
- General
Principles
The
InMyTeam patient data sharing Site (“Site” or the “Service”), operated by
InMyTeam Corp. (“InMyTeam” or “Company”), serves as a
collaborative platform designed for healthcare professionals, agencies and
their staff members (collectively, “you” or “User”). Through the Agency Portal,
the Company facilitates the efficient coordination of healthcare and caregiving
services by allowing agencies and healthcare professionals to create, manage,
and assign case listings to appropriate staff members, ensuring seamless
service delivery in the healthcare sector. The portal is equipped with features
to enhance communication and manage essential documents, fostering a productive
environment for all users involved in the healthcare service provision process.
By
accessing and using this Service, you signify that you have read, understood,
and agree to the Site privacy policy (“Privacy Policy”). We reserve the right,
at our sole discretion, to change, modify, add, or delete portions of this
Privacy Policy at any time without further notice. If we do this, we will post
the changes to this Privacy Policy on this page and will indicate at the top of
this page the date these terms were last revised. Your continued use of the
Service after any such changes constitutes your acceptance of the new terms of
this Privacy Policy. Should any change impact your privacy or patients’ privacy
in a material respect, we will send you a notice by email (at the email address
provided for your registration purposes) prior to implementing such change. If
you do not agree to abide by these terms, do not use or access (or continue to
use or access) the Site.
- What
Personal Information is Collected
- Information
Collection and Use
Privacy laws in Canada generally define “personal
information” as any information about an identifiable individual, which
includes information that can be used on its own or with other information to
identify, contact, or locate a single person. “Personal health information”
includes personal information relating to the physical or mental health of an
individual. Service Provider collects personal information from you on the
Profile and Registration pages (“Profile pages”) on our site. Service
Provider also collects personal information and personal health information
that you provide about your patients (“Patient Information”). Service
Provider will only disclose such information in accordance with this Privacy
Policy.
b. Third
Party Email Addresses
You may be given the option to provide email addresses of your patients or colleagues
to the Service Provider for the purposes of providing them access to the Site.
If you choose to provide this information, Service Provider will send an email
to such persons inviting them to join the Site. Service Provider will not
solicit, spam or otherwise email any email addresses so provided. This platform
is compliant with CASL – the Canadian Anti Spam Legislation.
c.
Unauthorized Users
In order to use the Site, you must:
(a) be validly licensed and authorized to provide healthcare
and/or caregiving services in Ontario, which includes, but is not limited to,
physicians, nurses, nurse practitioners, and administrative employees or
authorized agents affiliated with a licensed healthcare provider;
(b) be a registered member participant of https://InMyTeam.ca,
and
(c) be a resident in either one of the 10 Canadian Provinces
or 3 Canadian Territories.
Prior to using this Service, you must provide the Service
with valid confirmation of (a) & (c), above, including all of the
following: (i) your name; (ii) your mailing and email address; (iii)
jurisdictions of licensure (physicians only), (iv) medical license number
(physicians only); and (v) such other confirmatory information as may be
required. By submitting this information to the Service, you hereby certify all
assertions made under this Section and agree that you authorize the Service to
confirm the veracity of such information.
- How
Personal Information is Used
- Use
of Personal Information
The Service Provider does collect personal information about
you as well as Patient Information for the purposes of the Site. The Patient
Information you provide may include (but not limited to): patient name, gender,
contact, phone number, fax, email address, mailing address, selected insurance
information, prescription information, weight, test results, relevant previous
therapies and medical diagnosis. The Patient Information collected by the
Service Provider is provided to the Insurance Company in order for the
Insurance Company to assess the patient’s eligibility of insurance coverage or
assess in an insurance claim. Such information is further used by Service
Provider to assist in administering the Site, including through communicating
with third parties such as insurance companies and government agencies (in
order to facilitate coverage) and licensing bodies (in order to validate User
credentials). In connection with the foregoing activities, Service Provider may
be required to share your statistical or aggregated data related to your
personal information as well as the Patient Information with third parties.
Such statistical or aggregated data does not and will not directly or
indirectly identify a specific person.
- Sale
of Assets, Merger, Acquisition, Bankruptcy
Information collected from you may be transferred to a third
party, in accordance with applicable law, as a result of a sale or acquisition,
merger or bankruptcy involving the Service Provider.
- How
Information May be Shared
- Sharing
The Service Provider may share information in the manner
described above in the section entitled “How Personal Information is Used”.
- Consulting
The Service Provider may partner or contract with another
party for such party to provide specific services for the purposes of the Site.
In such a case, we may be required to share personal information and Patient
Information you have provided to us that is necessary for the third party to
provide the services. Any such third party shall be contractually obligated to
keep personal information and personal health information confidential and to
use it only for the purposes for which we disclose it to them.
- Spam
The Service Provider maintains a strict “No-Spam”
policy, which means that Service Provider will not sell, rent or otherwise
provide your email address to a third party without Your consent, except as
otherwise provided herein.
- Legal
Requests
Service Provider cooperates with law enforcement, regulatory
authorities and supervisory authorities as well as affected third parties in
order to comply with legal and regulatory requirements, requests and inquiries
and protect and enforce third party rights, including intellectual property
rights, privacy laws and regulation and laws relating to fraud. Therefore, in
response to a request or demand by any of the foregoing relating to a legal,
supervisory or regulatory investigation, alleged unlawful activity or other
activity that may expose Service Provider or you to legal liability, Service
Provider may (and you authorize Service Provider to) disclose your personal
data and such information about or provided by you (including Patient
Information) as Service Provider, in its sole discretion, believes necessary or
appropriate.
- To
Support our Terms of Use
We may also disclose personal information and Patient
Information provided by you to enforce or apply our terms of use and other
agreements we have with you.
- How we
Protect Your Personal Information
- Confidentiality,
Retention and Security
The Service Provider takes all necessary precautions to
protect your and your patients’ personal information. All data is stored on
secure servers based in Canada. When the Service Provider requests that you
enter sensitive information, including any Patient Information, that
information is encrypted using Secure Sockets Layer (SSL) software, AES
encryption, or other security protocol, which encrypts the information you
input. Also, no administrator at Service Provider will have knowledge of your
password. We remind you that it is important for you to protect against
unauthorized access to your password and to your computer. Be sure to log off
from the Site when you have finished using a shared computer. Within Service
Provider, access to personal information is limited to trained employees who
Service Provider reasonably believes need such information to provide the
Service. However, except to the extent required by law and any agreements
binding Service Provider, Service Provider is not responsible for the confidentiality,
security or distribution or disclosure of personal information (including
Patient Information) by our partners and clients (including Insurance
Companies) to whom Service Provider transfers information in connection with
the provision, administration and operation of the Service.
Unfortunately, the transmission of information via the
internet is not completely secure. Although we do our best to protect the
personal information and Patient Information you provide, we cannot guarantee
the security of the information transmitted to the Site. Any transmission of
such information is at your own risk. We are not responsible for circumvention
of any privacy settings or security measures contained on the Site.
- Links
The Site may contain links to third-party sites. Such sites
are not under the control of Service Provider. Please be aware that Service
Provider is not responsible for the privacy practices or policies of such
third-party sites. Service Provider encourages you to be aware when you leave
the Site and to read the privacy policies of each other site to which you
connect to ensure you understand how it collects and uses personal information
and that your actions are in compliance with applicable law (including laws
governing the collection, use and disclosure of personal information and
personal health information). If you decide to access any third-party site
linked to the Site, you do so entirely at your own risk.
- No
Liability for Certain Events
The Service Provider will not be liable for the transfer of
any personal information resulting from the corruption of storage media, power
failures, natural phenomena, acts of God, riots, acts of vandalism, sabotage,
terrorism or any other event beyond Service Provider’s control.
- How we
Correct Errors
- Correction/Updating/
Removing Personal Information
If your personal information changes, or if you or any of
your patients no longer desire and/or consent to use the Site, you can update
your profile on the Site and/or you or your patients, as the case may be, may
advise us by email to privacy
(at) InMyTeam (dot) com[1] that you or they, as the case may
be, no longer wish to be included in the Site. Upon being advised of the
foregoing, Service Provider will correct, update or remove your personal
information or that of your patient(s), as applicable, from the Site.
- Communicating With You
The Service Provider may email you to provide you with
information about the Site and to assist you in resolving issues relating to
your use thereof.
- Terms
of Use Incorporated Herein
The End User Agreement is incorporated herein by reference
in its entirety, and can be found at https://InMyTeam.ca/Terms[2]
- Contact
Information
Should you or your patients have questions about this
Privacy Policy or Service Provider’s information, collection, use and
disclosure practices, you and/or they may contact us at the email address
provided below. We will endeavor to respond promptly to requests, questions or
concerns regarding our use of personal information and personal health
information.